02 Oct Applied Workplace Practice
36078BSMAN Applied Workplace Practice
Assessment Task 1: Project Scoping Activity: 1200-1500 words
1) Assessment Details
You are required to investigate an issue or opportunity within your workplace applying project skills and knowledge as described in the Content section of this course description. Your task for this assessment is to develop a project scoping document. As a guide your document should include at least the following:
• Project justification
• Scope description
• Project objectives
• Risks
• Project deliverable
• Criteria for acceptance
• Exclusions and constraints
• Assumptions
• Budget
• Sign-off from workplace mentor
It is particularly important that your prospective project needs to be signed off by your workplace mentor on your scoping activity document prior to submitting the document and your project needs to be approved by your lecturer to ensure its suitability. Formal approval from your lecturer will be given with your official feedback.
2) Criteria used to grade this task
Please refer to attached marking guide
Assessment Task 1 – 20%
Explanation of Business Need/Project Justification (Available Marks 2)
Clear scope and project description- (Available Marks 4)
SMART objectives (Available Marks 2)
Appropriate acceptance criteria- (Available Marks 2)
Assessment of risks (Available Marks 2)
Details of budget (Available Marks 2)
Boundaries constraints and assumptions -(Available Marks 3)
Content and quality of the document -(Available Marks 3)
Assessment Task 2: Workplace Project Status Reports: 2000-2500 words
2) Assessment Details:
Following formal approval to proceed with your project, you are required to commence your project and produce a Workplace Project Status Reports.
As communication procedures vary between organisations, there is no set structure or format for the reports and dot points are acceptable. However these reports should be of a professional standard which would be suitable to submit to a board of management.
As a guide it is expected that your reports will at least cover following:
• Project name
• Name of organisation
• Background
• Project Scope
• Date of status report
• Project progress and performance
• Issues – categorised
• Budget status
• Planned deliverables/activities
• Network diagram or GANTT chart
• Review of risks
• Project and personal reflections
Your status report will contain a section for critical reflections on the progress of your project, your observations, thoughts and anticipations. In this section you may diverge from the formal report writing style. You will need to use the “first person” style of writing. You may include any diagrams or drawings that assist you in your writing. It is expected that you would refer to business theories, and you are required to cite your sources of information following the APA and include a list of references.
Further information and resources to assist you in reflective writing will be presented in the initial workshop.
Criteria used to grade this task.
Please refer to the attached Marking Guide.
Assessment Task 2 – 30%
Clarity of Project Status and Project Progress- (Available Marks 8)
Management of Issues/Performance against schedule and budget- (Available Marks 8)
Explanation of planned deliverables for remaining time period (Available Marks 2)
Quality of reflections and linkage to academic theories (Available Marks 6)
Content of report, presentation and compliance with task requirements (Available Marks 6)
Assessment Task 3: a) Workplace Project Report b) Workplace Project Presentation Assessment 3 Details;
This assessment task assists students to develop skills in communicating and negotiating with a range of stakeholders during the life of the project; critically reflecting on project progress and identifying contingency strategies if required; communicating project findings within the workplace and presenting project findings to an internal/external audience.
This assessment will comprise of two components:
Part a) Workplace Project Report: 2200-2800 words
Your workplace project report should provide a comprehensive review of your project. It should take the form of a formal business report that can be presented to all members of your organisation.
Central to your report should be a review of the processes and a comparison of the outcomes of the projects against your plans and goals.
The exact contents of your workplace project report will vary according to the nature of the project undertaken.
Your report should include all of the standard formal business report requirements such as executive summary etc. and a summary and critical discussion on all areas that are relevant to your particular project and its execution for example:
• The issue the project investigated
• The project plan
• Methodology used and the extent to which you applied it
• Project highlights, disappointments, set-backs, problems
• Project outcomes, recommendations and interventions required
This report also needs to include a section of critical reflections that relate to your learnings, both professionally and personally. The purpose of the critical reflection is to demonstrate your ability to learn from your experiences and draw connections to academic theory. You need to examine the reasons the various events occurred; your successes/failures and consider how your approach might differ in the future.
Part b) Workplace Project Presentation
You are required to formally present your project in the final week of the semester. You are encouraged to invite relevant personnel from your organisation to attend your presentation.
Please read carefully the following scenario under which you are to present.
Scenario:
After six months in your current position in your organisation, the senior management team has asked you to provide a presentation outlining the latest project that you have project managed as part of your role in the organisation. Of note, there will be members of your audience who are external consultants to the organization and not necessarily familiar with the aspects that you will be reporting on.
Your presentation should provide a succinct overview of the planning, implementation and outcomes of your recently completed project. Your presentation must demonstrate your ability to manage the planning and implementation of a project. It should conclude with a reflection that will demonstrate to the management team of your ability to learn from your experience.
You have been directed that your presentation should last for approximately 20 minutes. A warning bell will sound at 18 minutes and you will be expected to conclude your presentation within the following two minutes. The management team may then have questions for you regarding your project.
Standard business technology (a computer, projector, screen and lectern) is available; however you are encouraged to consider other creative alternatives in order to engage your audience.
As a final requirement a hand-out summary of your presentation must be provided to all members of the management team the day prior to your presentation. Do not feel that you are restricted to providing Power-point slides for the summary. You may choose to submit a pictorial A4 sheet. The aim is to provide your audience with a snapshot of your project prior to your presentation.
Assessment Criteria Mark Guide:
Assessment Task 3a – 30%
Discussion and management of issues challenges and highlights (Available Marks 8)
Integration of a broad range of theory and depth of critical discussion (Available Marks 8)
Clarity of explanation of project progress and outcomes (Available Marks 6)
Critical reflection and discussion of lessons learnt (Available Marks 5)
Report content, clarify of writing and overall presentation of report (Available Marks 3)
Assessment Criteria Mark Guide:
Assessment Task 3b – 20%
Introduction of self and clear introduction of project in-line prescribed scenario (Available marks 3)
Clarity of explanation of project progress and outcomes (Available Marks 6)
Evidence of critical reflection and learning (Available Marks 6)
Quality of presentation, engagement with audience and compliance with task requirements (Available Marks 5)
SOURCES:
Dobie C. (2007). A handbook of project management: A complete guide for beginners to
professionals. Sydney: Allen & Unwin.
Gray D. E. (2007). Facilitating management learning: Developing critical reflection through
reflective tools. Management Learning 38(5) 495-517.
Kerzner H. (2006). Project management A systems approach to planning scheduling and
controlling (9th ed.). Hoboken New Jersey: John Wiley & Sons.
Project Management Institute. (2004). A guide to the project management body of knowledge PMBOK guide (3rd ed.). Newtown Square PA: PMI.
Schwalbe K. (2007). Information technology project management (5th ed.). Cambridge MA: Course Technology.”
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