2

Activity Details

Efforts

Duration

1.1 Sales

Meet with the Project Manager to discuss what the steps we are going to take when it comes to planning, grouping, cost effectiveness, surveying and executing. With a biweekly (every two weeks) meeting to look at the progression of the project.

2 hours a week

12 weeks

1.2 Marketing

Meet with the Project Manager to discuss what the steps we are going to take when it comes to planning, grouping, cost effectiveness, surveying and executing. With a biweekly (every two weeks) meeting to look at the progression of the project.

2 hours a week

12 weeks

1.3Customer Service

Meet with the Project Manager to discuss what the steps we are going to take when it comes to planning, grouping, cost effectiveness, surveying and executing. With a biweekly (every two weeks) meeting to look at the progression of the project.

2 hours a week

12 weeks

1.4 I.T.

Meet with the Project Manager to discuss what the steps we are going to take when it comes to planning, grouping, cost effectiveness, surveying and executing. With a biweekly (every two weeks) meeting to look at the progression of the project.

2 hours a week

12 weeks

1.5 HR

Meet with the Project Manager to discuss what the steps we are going to take when it comes to planning, grouping, cost effectiveness, surveying and executing. With a biweekly (every two weeks) meeting to look at the progression of the project.

2 hours a week

12 weeks

2.1 Date

Sales will work with Marketing on looking at the ideal date to have the Picnic

1.5 hours

1 day

2.2 Location

Sales and Marketing then scope out different beaches in the area that aid in the family friendly atmosphere

16 hours

2 days

2.3 Attendance

Customer Service will brainstorm with I.T. and HR varying ways to format a survey that is user friendly in finding out who will be in attendance along with their kids.

5 hours each day

3 days

2.4 Setup

I.T. would be present at the site along with the Sales and Marketing to ensure that the process goes smooth, and the different companies are there at the proper times.

5 hours

1 day

2.5 Attendance

Customer Service, HR and I.T. will meet to further discuss the dietary restrictions of they staff and their kids forming a menu with items that can be voted on.

3 hours a day

1 week

3.1 Theme

Sales and Marketing will brainstorm a theme that is inclusive of the staff and the kids so that there is the originality factor

6 hours

2 days

3.2 Promotion

All departments would come together and figure out ways to show the staff that this function would be one to remember.

3 hours

1 day

3.3 Food Selection

Customer Service, I.T. and HR are going to take the results from the survey that was conducted for food and narrow it down to the top three items in each category. Appetizers, Main Course, Side Dish, Kids, Dessert. For the drinks it will be an open bar so there are multiple options be it leaded or unleaded.

6 hours

2 days

3.4 Take Down

I.T. would be present at the site along with Sales and Marketing to ensure that the process goes smooth, and the different companies are there at the proper times.

5 hours

1 day

3.5 Promotion

All departments would come together and figure out ways to show the staff that this function would be one to remember. Once that is done Customer Service, I.T. and HR will get with Marketing so successfully advertise this event in varying ways. Flyers, email chain, SMS and reward based on the first people to say that they are attending

3 hours

Promotions will be sent out twice a week using different ways

7 days

4.1 Rental Equipment

Sales and Marketing will meet to finalize the list and place the orders with the companies with the right quotes giving it back to the PM

4 hours

1 day

4.2 Rental Equipment

Sales Marketing and I.T. will meet these companies at the site to watch over the set ensuring that the right items are showing up and going in the right places. They will also oversee the takedown of the equipment

10 hours

1 day

4.3 Promotion

All departments would come together and figure out ways to show the staff that this function would be one to remember. Once that is done Customer Service, I.T. and HR will get with Marketing so successfully advertise this event in varying ways. Flyers, email chain, SMS and reward based on the first people to say that they are attending

3 hours

Promotions will be sent out twice a week using different ways

7 days

4.4 Voting

This voting will be the final vote before the event it works with I.T. and HR as a way of scoping out the most likely to or the concept of who is. Games as such are a way of seeing how well the staff knows one another

3 hours

2 days

5.1 DJ

Sales will hire the DJ that did previous staff events and work out a rate that includes him interacting with the staff and other items that are required to protect him from the sun

2 hours

1 day

5.2 Entertainment

Sales and Marketing will brainstorm varying games based off of the voting that was conducted and include team build exercises so that there is more bonding done within the departments

5 hours

3 days

5.3 Promoting

This would be the final promotional that will be done the week of the event there will be a final promotion in the staff meeting that week and everyday sent over email or SMS.

1 minute

5 days

6.1 Games

The games will be set up 30 minutes before each one is to take place. One will be a team exercise, and the rest will be for pure and utter entertainment because it’s about the fun and the experience

6 hours

1 day

6.2 DJ

The DJ will play the music in accord with the games that are being done or if they want to do a karaoke or have a dance off between the kid there can be requests.

8 hours

1 day