Assignment 3: Communicate Your Plan Due:​ Week 10 Points:​ ​115

Skills Being Assessed:​ Communication, Technology, Productivity

What to submit/deliverables:​ Email submitted in ​Chapter 10 of the webtext​.

Criteria for Success:​ In this assignment, you will:

● Craft a message that will go to the department and includes all necessary information. ● Choose an appropriate tool to communicate the message and explain why that tool was chosen. ● Clearly identify the responsibilities of each team member and the timeline for each task. ● Describe the changes needed to tailor the message to the tool. ● Ensure that all sentences are well-written with varied sentence structure and are virtually free of errors

in grammar, punctuation and spelling.

What is the value of doing this assignment?​ This assignment gives you an opportunity to practice your communication, technology, and productivity skills. You will show that you can use written communication, digital tools, and time management to solve a customer issue. (You’ll also have a chance to practice your self and social awareness skill as you craft your message.) Together, these skills will allow you to communicate your best with a variety of audiences and for a variety of purposes both in and outside work, making you more productive no matter what task you take on.

This assignment asks you to use what you’ve learned in Weeks 7, 8, 9, and 10 of the course about communication, technology, and productivity in the workplace. Worried about where to start? The good news is that you’ve already laid the foundation with the webtext activities in Chapters 7 and 8. This assignment will use what you wrote in those practice activities to help you solve the customer issue.

Your goal for this assignment is to:​ Practice your communication, technology, and productivity skills. You will do this by using what you’ve learned about professional written communication and writing a message that communicates tasks and timelines relevant for a specific audience and purpose.

In Chapter 10 of the webtext, submit your assignment using the following steps:

STEP 1: ​In the table listed in the webtext, review the to-do items that need to be completed to accomplish the tasks outlined by your boss in her voicemail message. (You can review the scenario and voicemail message in the webtext as well.)

STEP 2: ​Using the template in the webtext, write a message to the shipping department explaining what needs to be done. Make sure to refer to the table for the details.

STEP 3: ​Review your message using the template in the webtext. If needed, edit your message to make sure:

● It clearly identifies who has what to-do item and by what time it needs to be completed. ● It emphasizes important points. ● It uses professional language and tone appropriate for internal communication with coworkers.

(Refer to Weeks 7, 8, and 9 in your webtext to get information about professional written communication and how to best communicate tasks or plans in the workplace.)

STEP 4: ​Choose a digital tool in the webtext template that would be appropriate to communicate your message and explain why it would be an effective tool for this purpose. Also, describe how your message may need to be modified to fit within the digital tool you’ve selected.

STEP 5:​ Submit your response to the Week 10 assignment using the template in the webtext. ​Please note: You must click the blue Submit for Grading button to submit your assignment! Grading for this assignment will be based on the following rubric:

Points: 115 Assignment 3: Communicate Your Plan

Criteria Unacceptable Below 60% F

Needs Improvement

65% D

Satisfactory 75% C

Competent 85% B

Exemplary 100% A

1. Craft a message that will go to the department and includes all relevant information. Weight: 25%

Does not craft a message to the department, or does not include any relevant information.

Submits a message to the department that includes ​little relevant information or that includes irrelevant information.

Submits a message to the department that includes ​most relevant information.

Submits a complete message to the department that includes ​most relevant information.

Submits a comprehensive message to the department that includes ​all relevant information.

2. Choose an appropriate tool to communicate the message and explain why that tool was chosen. Weight: 25%

Does not choose a tool to communicate the message, or does not explain why that tool was chosen.

Chooses an inappropriate tool to communicate the message. Reasoning for the tool choice is unclear.

Chooses a sufficiently appropriate tool to communicate the message, and provides ​minimal reasoning for this selection.

Chooses an effective tool to communicate the message and provides ​some reasoning for this selection.

Chooses the most effective tool to communicate the message and provides ​valid reasoning for this selection.

3. Clearly identify the responsibilities of each team member and the timeline for each task. Weight: 25%

Does not clearly identify the responsibilities of each team member nor the timeline for each task.

Communicates about the timeline for each task to the team, but does not include who has which task and by what time it needs to be completed.

Communicates about the timeline for each task to the team, including some ​of the necessary information on who has which task and by what time it needs to be completed.

Communicates clearly about the timeline for each task to the team, including ​most ​of the necessary information on who has which task and by what time it needs to be completed.

Communicates clearly about the timeline for each task to the team, including ​all ​of the necessary information on who has which task and by what time it needs to be completed.

4. ​Describes the changes needed to tailor the message to the tool.

Does not describe the changes needed to tailor the message to the tool.

Describes the changes needed, but they are not specific to the tool chosen or the

Describes ​general changes needed to tailor the message to the tool.

Describes ​specific changes needed to tailor the message to the tool.

Fully ​describes specific changes needed to tailor the message to the tool.

Weight 15%

content of the message.

5. ​Ensures that sentences are well-written with varied sentence structure and are virtually free of errors in grammar, punctuation and spelling. Weight: 10%

Writing structure and errors impede general understanding of the communication.

Few ​sentences are well-written with varied sentence structure. There are many errors in grammar, punctuation, and spelling.

Some ​sentences are well-written with varied sentence structure. There are some errors in grammar, punctuation, and spelling.

Most ​sentences are well-written with varied sentence structure. There are few errors in grammar, punctuation, and spelling.

All ​sentences are well-written with varied sentence structure and are virtually free of errors in grammar, punctuation, and spelling.

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